The Tamarack Room

Privacy Policy

We respect your privacy and only collect what we need to respond to your inquiry and host your event. This page explains what we collect, how we use it, and the choices you have.

Last updated June 2026

Information We Collect

We only collect the information you choose to share with us and the basic technical data needed to run the site.

When you submit our event inquiry form, we collect your first name, last name, email address, and any optional details you provide — such as your event type, preferred date, and comments about what you're planning.

When the online booking system is live, completing a booking will also involve information needed to process your reservation, payment, and event agreement (for example, contact and billing details and your event preferences).

We also collect limited technical information automatically, such as your browser type, device, and how you navigate the site, through standard analytics tools.

How We Use Your Information

We use the information you share to respond to you and run our events.

  • Respond to your event inquiry and follow up about availability and pricing.
  • Process and manage your booking, payment, and event agreement.
  • Send booking confirmations, event details, and other messages related to your event.
  • Understand how the site is used so we can improve it.

How Your Information Is Shared

We do not sell your personal information. We share it only with the service providers that help us operate, and only as needed to provide our services.

Your information is stored securely with our hosting and database provider. When you book, we use trusted third parties to process payments, handle digital event agreements, and send transactional email. We share only the information those providers need to perform their service.

We may also disclose information if required by law or to protect the safety, rights, or property of our guests, our venue, or others.

Analytics & Cookies

The site uses cookies and analytics services to understand traffic and improve your experience.

We use standard web analytics and tag-management tools to measure how visitors find and use the site. These tools may set cookies in your browser. You can control or disable cookies through your browser settings, though some parts of the site may not function as intended without them.

Data Retention

We keep your information only as long as we need it for the purposes described here.

Inquiry and booking records are retained while we follow up with you and for a reasonable period afterward for our records and any legal or accounting obligations. You can ask us to delete your information at any time, and we'll honor the request unless we're required to keep it.

Your Choices & Rights

You're in control of the information you share with us.

  • Request a copy of the personal information we hold about you.
  • Ask us to correct or update your information.
  • Ask us to delete your information, subject to any legal requirements.
  • Opt out of non-essential communications at any time.

Children's Privacy

Our site and services are intended for adults planning events. We do not knowingly collect personal information from children under 13. If you believe a child has provided us information, please contact us and we'll remove it.

Changes to This Policy

We may update this Privacy Policy from time to time as our services evolve. When we do, we'll revise the “last updated” date below. Significant changes will be reflected on this page.